Summary of Duties

The Finance and Operations Coordinator will have primary responsibility for the management of the administrative and financial aspects of the organisation’s work, overseeing all financial operations and ensuring accurate accounting, budgeting, reporting and compliance with donor and statutory requirements.  The Finance and Operations Coordinator will support the Executive Director in the day-to-day management of the organisation’s resources to respond to the programmatic work. The Finance and Operations Coordinator will ensure smooth operations optimised for both office and remote working days. 

NB: The organisation has a hybrid work policy, with mandated in-office days. 

Scope of Work

The Finance and Operations Coordinator is required, but not limited to

• Maintaining the accurate and factual keeping of all records and information relating to JYAN’s projects, programmes, activities and overall operations.

• Preparing and executing financial transitions to suppliers and beneficiaries, where required. This includes payments to contractors, monthly/as needed and the management of internal payroll.  

• Monitoring the project budgets and project-related financial expenditures, and providing reports and feedback on expenditures and overall burn rate.

• Preparing bank reconciliations monthly, and updating appropriate expenditures on a daily/as-needed basis. 

• Drafting and/or updating Standard Operating Procedures (SOPs) to guide JYAN’s procurements, requisitions and reimbursements processes.  

• Identifying and drafting relevant policies to ensure proper guidance of the organisation’s day-to-day management, employee and contractor management and interactions with our Council, volunteers and other children and young people.  

• Ensuring compliance with relevant regulatory authorities, including the Companies Office, the Tax Administration of Jamaica and the Department of Cooperative and Friendly Societies.  

• Identify and evaluate the financial risks to the organisation and recommend suitable risk management mechanisms or mitigation strategies.  

• Identify and evaluate the operational risks associated with the organisation and recommend suitable risk management mechanisms or mitigation strategies.  

• Coordinate the development of a resource mobilisation plan for the organisation and ensure the creation of appropriate implementation frameworks and templates

• Develop an organisational investment profile, make recommendations for investments and monitor and report on all investments. 

• Prepare regular reports on financial activities, including progress, challenges, and impact. 

• Document best practices and lessons learned to inform future advocacy efforts.  

• Support the preparation of reports [external and internal] and other related project documents, as required. 

About JYAN

JYAN is an equal-opportunity employer and does not discriminate based on race, class, gender, religion, physical ability, sexual orientation or age. However, as a youth-focused organisation, we prioritise giving young people an opportunity to add value to their country. JYAN extends a special invitation for young people to apply for this role; however, we reserve the right to select the most well-suited candidate for the position.