Role Details
Procurement Administrative Officer
See Other Openings
Role Details
Procurement Administrative Officer
See Other Openings
Role Details
Procurement Administrative Officer
See Other Openings
Role Details
Procurement Administrative Officer
See Other Openings
Summary
JYAN is hiring a Procurement & Administrative Officer starting October 2025 for a three‑month contract (renewable to one year in January 2026 based on performance and funding). The role is based in Kingston, Jamaica under a hybrid work policy with required in‑office days.
Pay: JM $705,000 gross for the contract period.
Reports to: Finance & Operations Coordinator / Executive Director.
Purpose: Manage procurement processes, handle administrative and operational tasks, and provide direct support to the Programmes and Finance Coordinators.
Education, Expertise & Other Requirements
Education:
Bachelor’s in Business Administration, Accounting, Finance, or related field OR
Associate’s in Public Administration or Procurement Management plus administrative experience.
Experience:
Minimum 2 years in procurement services.
Experience with vulnerable groups, NGOs, or civil society is an asset.
Equal Opportunity Statement
JYAN does not discriminate based on race, class, gender, religion, ability, sexual orientation, or age.
As a youth-focused organisation, young people are especially encouraged to apply, though the most suitable candidate will be selected.
Application Process
Deadline: Monday, September 15, 2025.
Submit (as one PDF) to: jyan@youthadvocateja.org (Attention: Executive Director)
CV/Resume with two professional references from the last 3 years.
Letter of Interest highlighting procurement competencies, ability to manage multiple tasks, and noting any skill limitations.
Email subject line: Procurement and Administrative Officer – Your Name.
Late applications will not be considered. Only shortlisted candidates will be contacted and may be asked to complete an assessment.
Scope of Work
The Procurement and Administrative Officer is required, but not limited to:
Policy Support – Help create and implement procurement policies aligned with accounting standards and ensure organisation‑wide adoption.
Procurement Execution – Conduct purchasing in line with organisational and donor rules, with proper documentation.
Sourcing – Find and purchase equipment/supplies at competitive prices.
Administrative Tasks – Perform general secretarial and administrative duties.
Scheduling – Organise and coordinate internal and external meetings/appointments.
Records Management – Maintain and organise both digital and physical files.
Project Files – Keep accurate records for all projects and major activities.
Invoice Tracking – Update invoice database and verify payments.
Reception Duties – Manage main phone line, return calls, and respond to WhatsApp messages.
Event Mobilisation – Share invitations, follow up with guests, and promote events via WhatsApp and groups.
Social Media Support – Respond to messages and post/repost content on JYAN’s platforms.
Reporting – Prepare regular updates on admin, procurement, and operations, noting progress and challenges.
Procurement Lessons Learned – Record best practices to improve future procurement.
Network Lessons Learned – Document best practices in managing the Youth Advocates Network.
Report Preparation – Assist in creating internal and external reports and related project documents.
Summary
JYAN is hiring a Procurement & Administrative Officer starting October 2025 for a three‑month contract (renewable to one year in January 2026 based on performance and funding). The role is based in Kingston, Jamaica under a hybrid work policy with required in‑office days.
Pay: JM $705,000 gross for the contract period.
Reports to: Finance & Operations Coordinator / Executive Director.
Purpose: Manage procurement processes, handle administrative and operational tasks, and provide direct support to the Programmes and Finance Coordinators.
Education, Expertise & Other Requirements
Education:
Bachelor’s in Business Administration, Accounting, Finance, or related field OR
Associate’s in Public Administration or Procurement Management plus administrative experience.
Experience:
Minimum 2 years in procurement services.
Experience with vulnerable groups, NGOs, or civil society is an asset.
Equal Opportunity Statement
JYAN does not discriminate based on race, class, gender, religion, ability, sexual orientation, or age.
As a youth-focused organisation, young people are especially encouraged to apply, though the most suitable candidate will be selected.
Application Process
Deadline: Monday, September 15, 2025.
Submit (as one PDF) to: jyan@youthadvocateja.org (Attention: Executive Director)
CV/Resume with two professional references from the last 3 years.
Letter of Interest highlighting procurement competencies, ability to manage multiple tasks, and noting any skill limitations.
Email subject line: Procurement and Administrative Officer – Your Name.
Late applications will not be considered. Only shortlisted candidates will be contacted and may be asked to complete an assessment.
Scope of Work
The Procurement and Administrative Officer is required, but not limited to:
Policy Support – Help create and implement procurement policies aligned with accounting standards and ensure organisation‑wide adoption.
Procurement Execution – Conduct purchasing in line with organisational and donor rules, with proper documentation.
Sourcing – Find and purchase equipment/supplies at competitive prices.
Administrative Tasks – Perform general secretarial and administrative duties.
Scheduling – Organise and coordinate internal and external meetings/appointments.
Records Management – Maintain and organise both digital and physical files.
Project Files – Keep accurate records for all projects and major activities.
Invoice Tracking – Update invoice database and verify payments.
Reception Duties – Manage main phone line, return calls, and respond to WhatsApp messages.
Event Mobilisation – Share invitations, follow up with guests, and promote events via WhatsApp and groups.
Social Media Support – Respond to messages and post/repost content on JYAN’s platforms.
Reporting – Prepare regular updates on admin, procurement, and operations, noting progress and challenges.
Procurement Lessons Learned – Record best practices to improve future procurement.
Network Lessons Learned – Document best practices in managing the Youth Advocates Network.
Report Preparation – Assist in creating internal and external reports and related project documents.
Summary
JYAN is hiring a Procurement & Administrative Officer starting October 2025 for a three‑month contract (renewable to one year in January 2026 based on performance and funding). The role is based in Kingston, Jamaica under a hybrid work policy with required in‑office days.
Pay: JM $705,000 gross for the contract period.
Reports to: Finance & Operations Coordinator / Executive Director.
Purpose: Manage procurement processes, handle administrative and operational tasks, and provide direct support to the Programmes and Finance Coordinators.
Education, Expertise & Other Requirements
Education:
Bachelor’s in Business Administration, Accounting, Finance, or related field OR
Associate’s in Public Administration or Procurement Management plus administrative experience.
Experience:
Minimum 2 years in procurement services.
Experience with vulnerable groups, NGOs, or civil society is an asset.
Equal Opportunity Statement
JYAN does not discriminate based on race, class, gender, religion, ability, sexual orientation, or age.
As a youth-focused organisation, young people are especially encouraged to apply, though the most suitable candidate will be selected.
Application Process
Deadline: Monday, September 15, 2025.
Submit (as one PDF) to: jyan@youthadvocateja.org (Attention: Executive Director)
CV/Resume with two professional references from the last 3 years.
Letter of Interest highlighting procurement competencies, ability to manage multiple tasks, and noting any skill limitations.
Email subject line: Procurement and Administrative Officer – Your Name.
Late applications will not be considered. Only shortlisted candidates will be contacted and may be asked to complete an assessment.
Scope of Work
The Procurement and Administrative Officer is required, but not limited to:
Policy Support – Help create and implement procurement policies aligned with accounting standards and ensure organisation‑wide adoption.
Procurement Execution – Conduct purchasing in line with organisational and donor rules, with proper documentation.
Sourcing – Find and purchase equipment/supplies at competitive prices.
Administrative Tasks – Perform general secretarial and administrative duties.
Scheduling – Organise and coordinate internal and external meetings/appointments.
Records Management – Maintain and organise both digital and physical files.
Project Files – Keep accurate records for all projects and major activities.
Invoice Tracking – Update invoice database and verify payments.
Reception Duties – Manage main phone line, return calls, and respond to WhatsApp messages.
Event Mobilisation – Share invitations, follow up with guests, and promote events via WhatsApp and groups.
Social Media Support – Respond to messages and post/repost content on JYAN’s platforms.
Reporting – Prepare regular updates on admin, procurement, and operations, noting progress and challenges.
Procurement Lessons Learned – Record best practices to improve future procurement.
Network Lessons Learned – Document best practices in managing the Youth Advocates Network.
Report Preparation – Assist in creating internal and external reports and related project documents.
Summary
JYAN is hiring a Procurement & Administrative Officer starting October 2025 for a three‑month contract (renewable to one year in January 2026 based on performance and funding). The role is based in Kingston, Jamaica under a hybrid work policy with required in‑office days.
Pay: JM $705,000 gross for the contract period.
Reports to: Finance & Operations Coordinator / Executive Director.
Purpose: Manage procurement processes, handle administrative and operational tasks, and provide direct support to the Programmes and Finance Coordinators.
Education, Expertise & Other Requirements
Education:
Bachelor’s in Business Administration, Accounting, Finance, or related field OR
Associate’s in Public Administration or Procurement Management plus administrative experience.
Experience:
Minimum 2 years in procurement services.
Experience with vulnerable groups, NGOs, or civil society is an asset.
Equal Opportunity Statement
JYAN does not discriminate based on race, class, gender, religion, ability, sexual orientation, or age.
As a youth-focused organisation, young people are especially encouraged to apply, though the most suitable candidate will be selected.
Application Process
Deadline: Monday, September 15, 2025.
Submit (as one PDF) to: jyan@youthadvocateja.org (Attention: Executive Director)
CV/Resume with two professional references from the last 3 years.
Letter of Interest highlighting procurement competencies, ability to manage multiple tasks, and noting any skill limitations.
Email subject line: Procurement and Administrative Officer – Your Name.
Late applications will not be considered. Only shortlisted candidates will be contacted and may be asked to complete an assessment.
Scope of Work
The Procurement and Administrative Officer is required, but not limited to:
Policy Support – Help create and implement procurement policies aligned with accounting standards and ensure organisation‑wide adoption.
Procurement Execution – Conduct purchasing in line with organisational and donor rules, with proper documentation.
Sourcing – Find and purchase equipment/supplies at competitive prices.
Administrative Tasks – Perform general secretarial and administrative duties.
Scheduling – Organise and coordinate internal and external meetings/appointments.
Records Management – Maintain and organise both digital and physical files.
Project Files – Keep accurate records for all projects and major activities.
Invoice Tracking – Update invoice database and verify payments.
Reception Duties – Manage main phone line, return calls, and respond to WhatsApp messages.
Event Mobilisation – Share invitations, follow up with guests, and promote events via WhatsApp and groups.
Social Media Support – Respond to messages and post/repost content on JYAN’s platforms.
Reporting – Prepare regular updates on admin, procurement, and operations, noting progress and challenges.
Procurement Lessons Learned – Record best practices to improve future procurement.
Network Lessons Learned – Document best practices in managing the Youth Advocates Network.
Report Preparation – Assist in creating internal and external reports and related project documents.
Apply now!
Ready to join? Submit your application before the deadline with all required documents.
Review the full Terms of Reference!
Apply now!
Ready to join? Submit your application before the deadline with all required documents.
Review the full Terms of Reference!
Apply now!
Ready to join? Submit your application before the deadline with all required documents.
Review the full Terms of Reference!
Apply now!
Ready to join? Submit your application before the deadline with all required documents.
Review the full Terms of Reference!
How do I apply for this Job?
Send CV, Letter of Interest & 2 references (as one PDF) to 📧 jyan@youthadvocateja.org by Mon, Sep 15, 2025. Subject: [Job Title] – Your Name
To whom should I address my cover letter?
The Manager, Jamaica Youth Advocacy Network
May I apply for multiple positions?
Please only apply for one position.
How do I apply for this Job?
Send CV, Letter of Interest & 2 references (as one PDF) to 📧 jyan@youthadvocateja.org by Mon, Sep 15, 2025. Subject: [Job Title] – Your Name
To whom should I address my cover letter?
The Manager, Jamaica Youth Advocacy Network
May I apply for multiple positions?
Please only apply for one position.
How do I apply for this Job?
Send CV, Letter of Interest & 2 references (as one PDF) to 📧 jyan@youthadvocateja.org by Mon, Sep 15, 2025. Subject: [Job Title] – Your Name
To whom should I address my cover letter?
The Manager, Jamaica Youth Advocacy Network
May I apply for multiple positions?
Please only apply for one position.