Role Details

Finance and Operations Officer

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Summary

The Finance and Operations Officer will have primary responsibility for the management of the administrative and financial aspects of the organisation’s work, overseeing all financial operations and ensuring accurate accounting, budgeting, reporting and compliance with donor and statutory requirements. The Finance and Operations Coordinator will support the Executive Director in the day-to-day management of the organisation’s resources to respond to the programmatic work. The Finance and Operations Coordinator will ensure smooth operations optimised for both office and remote working days.

Education, Expertise & Other Requirements

Bachelor’s Degree in Accounting, Banking and Finance or other related fields.
At least three years of demonstrable experience in accounting, financing, and financial management.
A background or experience in human resource management is an asset.
Experience working with vulnerable groups, non-governmental organisations or within the civil society space is an asset.

Equal Opportunity Statement

JYAN does not discriminate based on race, class, gender, religion, ability, sexual orientation, or age.
As a youth-focused organisation, young people are especially encouraged to apply, though the most suitable candidate will be selected.

How to Apply

Interested applicants are invited to submit the following documents (as one PDF file) on or before Monday, September 15, 2025, to jyan@youthadvocateja.org (attention Executive Director):

Curriculum Vitae/Resume, inclusive of two professional references from the last three years.
Letter of Interest, which must:
- Highlight your competencies in financial management, using examples to demonstrate your ability to manage multiple project budgets and grant reporting requirements.
- Outline your experience working with accounting software and your ability to ensure efficient record keeping, both electronically and paper-based.
- Note any limitations in your skillsets or competencies.

The subject line for your email should be: Finance and Operations Coordinator – Your Name

Applications sent after the deadline will not be considered. Only shortlisted candidates will be contacted and may be required to complete an assessment as part of our selection process.

Bachelor’s Degree in Accounting, Banking and Finance or other related fields.
At least three years of demonstrable experience in accounting, financing, and financial management.
A background or experience in human resource management is an asset.
Experience working with vulnerable groups, non-governmental organisations or within the civil society space is an asset.

Equal Opportunity Statement

JYAN does not discriminate based on race, class, gender, religion, ability, sexual orientation, or age.
As a youth-focused organisation, young people are especially encouraged to apply, though the most suitable candidate will be selected.

Application Process

Deadline: Monday, September 15, 2025.
Submit (as one PDF) to: jyan@youthadvocateja.org (Attention: Executive Director)
- CV/Resume with two professional references from the last 3 years.
- Letter of Interest highlighting procurement competencies, ability to manage multiple tasks, and noting any skill limitations.
Email subject line: Procurement and Administrative Officer – Your Name.
Late applications will not be considered. Only shortlisted candidates will be contacted and may be asked to complete an assessment.

Scope of Work

The Finance and Operations Coordinator is required, but not limited to:

Maintaining the accurate and factual keeping of all records and information relating to JYAN’s projects, programmes, activities and overall operations.
Preparing and executing financial transactions to suppliers and beneficiaries, where required. This includes payments to contractors (monthly/as needed) and the management of internal payroll.
Monitoring the project budgets and project-related financial expenditures, and providing reports and feedback on expenditures and overall burn rate.
Preparing bank reconciliations monthly, and updating appropriate expenditures on a daily/as-needed basis.
Drafting and/or updating Standard Operating Procedures (SOPs) to guide JYAN’s procurements, requisitions and reimbursements processes.
Identifying and drafting relevant policies to ensure proper guidance of the organisation’s day-to-day management, employee and contractor management, and interactions with our Council, volunteers and other children and young people.
Ensuring compliance with relevant regulatory authorities, including the Companies Office, the Tax Administration of Jamaica and the Department of Cooperative and Friendly Societies.
Identifying and evaluating financial risks to the organisation and recommending suitable risk management mechanisms or mitigation strategies.
Identifying and evaluating operational risks associated with the organisation and recommending suitable risk management mechanisms or mitigation strategies.
Coordinating the development of a resource mobilisation plan for the organisation and ensuring the creation of appropriate implementation frameworks and templates.
Developing an organisational investment profile, making recommendations for investments and monitoring and reporting on all investments.
Preparing regular reports on financial activities, including progress, challenges, and impact.
Documenting best practices and lessons learned to inform future advocacy efforts.
Supporting the preparation of reports (external and internal) and other related project documents, as required.